Planning (setting up a timeline)

Step 1: Setting up a timeline

 * When setting up a timeline,create a calender from the present until a week after the event
 * Make sure to mark bank holidays(public holidays in Belgium )
 * Use this timeline go keep an overview on how much time you have to the event.

Step 2: Define the goals and needs for the event

 * Make a list of requirements and goals by contract.( What has been discussed with the partners/sponsors)
 * Make a list of what needs to be done to reach all the requirements
 * Use the Goals and needs to gain an overview on what needs to be done prior to and after the event 

Step 3: Set deadlines

 * Set deadlines for all mayor goals and tasks
 * Make sure you have room to move them closer to the event when needed without getting the planning in trouble
 * Discuss all mayor deadlines with partner and Advisory Board before making them final and publish them
 * Use the deadlines to determine when the goals and taks have to be achieved

Step 4: Plan B

 * Make sure to have space and time for solutions if problems surface.
 * Don’t set deadlines to close to the event as you cannot delay if something comes up.
 * Make sure to have ideas ready to help you out