Onsite Planning



Step 1 Organize the set up time with host - Check with event venue when you can do the set up. Ideally the day before otherwise early morning.

Step 2 Get your material ready

-  Make sure you get your material from venue, team members, …

Step 3 Allocate tasks

- Define who is going to set up what

Step 4 Prepare registration desk

-The most important (see SOP Onsite Registration)

Step 5 Prepare the conference rooms

- Prepare the plenary and breakout rooms: (See SOP Person in the room) (See SOP Table arrangement) 

Other

-    Hang posters where you can with glue tag (check with venue if allowed) -    Dispose rollup -    Spread promotional material from partners /sponsors on tables -    Check WIFI access codes -    Setup One2One