One 2 Ones

Step 1: Get the 10 person list
- Send out One2One invitations, asking for a 10 person list (include the link to all event attendees with whom One2Ones can be requested) in order or priority.

- Accumulate all responses in a special One2One folder for further processing. Be sure that all participants send a list of 10 names in the correct sector.

- Compile an excel sheet to keep track of all requests.

Step 2: Create your One2One module in the Back Office
- Go to the Event page in Back Office

- Create your One2One module by clicking on 'Plan One2One meetings'

- Name the One2One module accordingly (eg. NVF 2013}

- Use the relevant programme (create it also in the back office, so that it remains connected to the One2One module) Be careful when setting up the information as this cannot be changed afterwards.

- Add the correct e-mail (your e-mail or another e-mail where you would like to receive a copy of the One2One schedules)

- Add the maximum allocations (it is either 4 or 6 depends on event)

Step 3: Input data
- Add time slots in batch (e.g when One2Ones start and finish)

- Add tables (the rule of thumb is 15 tables, but it depends on the size of the event)

- Add participants (you can either add all registered for the event, which will make it run slower or you can add manually only the ones involved in One2Ones)

Step 4: Update schedules
- Add meeting requests from the e-mails you have received with the 10 priority lists. Add all 10 in order of priority; the system will do the rest. In order to better allocate the priority enter each name per time (if you insert all 10 names at a time, it will be too long to order them in the correct priority.)

Step 5: Send out the schedules
- Once all data has been added then all schedules are ready to be send out. Before sending out the e-mails, you should go to the module ' participants'  and click on the button 'set all participants available depending on programme sessions' (will erase all info encoded in availabilities{

- If you want, you can then go in each participants agenda and adapt their individual availabilities. Then you are able to go to 'results' and ' '''process'. '''

- As a final step, send e-mail to all. You will receive a copy of all e-mails in your inbox (e.g in the e-mail you have provided when setting up the module.)