A3/ Review Sheets



Step 1 Update Back Office

- Go to the event in the Back Office (BO) and click on (>)  under the header ‘Event pogramme’ to go into the programme.

-  Click on (+)  to add a session to the programme, click on( >) edit the existing session and click on (the white icon) to add people to the session.

- Go over the entire programme to make sure everything is correct and up to date, particularly to:
 * Make sure timing, titles an subtitles of the sessions are correct


 * Check spelling, company names and roles of participants


 * Check if everyone is assigned to the correct session and add or remove last minute cancelations and confirmations.

Step 2 Download pdf’s
 * Keep in mind that Moderators for the review sessions cannot be marked as moderator and should be marked as expert instead.

- Download three files, which can be found under the header ‘Generate Event Binder & Badges’. Click on (the adobe reader sign)  next to each file.
 * Programme [Simple]


 * Programme [sessions]

- Save all files in the event folder on the G-Drive in the subfolder ‘to Print’
 * Review Sheets

Step 3 Double Check and Merge    

- Go over all files and double check the spelling, timing and allocation for any missed mistakes.

- Merge the Simple and Sessions programme in one file with maximum 4 pages. See Annex for details.

Step 4 Test print and send to printer
 * Print one page of the review sheet as a check before printing them all


 * Go to print – Properties, select color on white paper (tray 2)


 * For the A3 select A3 (tray 4) as Printout paper size and A4 as original size. Select Paper savings 2 and print in color.


 * Let someone else check and when approved, print out all Review Sheets and send the A3 to Aurelie so she can send it to the outsourced printer.


 * Organize all Review Sheets per session in preparation of the event.

>> check SOP