Background and onsite ppts

Step 1: Collect and set up the PPT's
* Onsite

- Make sure you collect as many PPT'S as possible before the event from the panelists, key note speakers and company presentations

- Contact them in time, inform them that the PPT'S are needed on beforehand and set a deadline

- Follow-up on the presentations you have not received

- Update presentations if a multiple version is received

* Background PPT'S

- Ensure that you use the most up-to-date programme when creating the PPT'S

- Use the PowerPoint outline prepared by Mike (saved on GDrive, per events as PPTX presentation)

- Create a slide per room, per session, naming the title, time, participants and all other necessary information mentioned on the programme.

Step 2: To Go Folder & USB key
Before going to the event make sure all presentations are saved on;

- G Drive (to go folder in the event folder)

- USB key (to be taken to the event)

Step 3: Distribute among rooms
- As soon as you arrive at the venue, make sure that every computer per room has a copy of the most up-to-date To Go Folder copied

- Inform registration which PPT'S are still missing

- After each session you should check with registration if there are any new PPT'S

Step 4: Open folder and background PPT
When preparing the room;

- Open the correct background PPT for the room

- Full screen (F5) slide before the session starts

- Open the right folder for PPT's presented during the session (to ensure that you will not lose too much time between the PPT's)

[For more information, see the sop person in the room]