Onsite task before event



Organize the set up time with host

Check with event venue when you can do the set up. Ideally the day before otherwise early morning.

Get your material ready    

Make sure you get your material from venue, team members, …

Allocate tasks    

Define who is going to set up what

Prepare registration desk    

The most important (see SOP Onsite Registration)

Prepare the conference rooms

Prepare the plenary and breakout rooms: 

(See SOP Person in the room)

(See SOP Table arrangement)

Other

Hang posters where you can with glue tag (check with venue if allowed) Dispose rollup Spread promotional material from partners /sponsors on tables Check WIFI access codes Setup One2One