Logistics Message

Step 1 : Define target lists
- Ask Youssef to extract all the participants from the BO

- Clean the list (exclude the participants who should not receive the message) and make sure the following columns are left:
 * Title
 * Last name
 * Email address
 * Role at event

Step 2 : Prepare message
-Make a message in Word including at least the following points:
 * Event Name


 * Date
 * Venue Details
 * Link to programme
 * Starting time of programme
 * Location (Google Maps Picture)


 * Accommodation details (inducing discount codes if available)
 * Social Media details (hash tags…)
 * Contact details (office + onsite phone numbers)

- Additional points can be:
 * Code for wifi-access
 * Dinner information / confirmation

Step 3 : Check message with supervisor
- The logistics message first has to be approved by the supervisor before it can be send out to double check if all important info is included.

Step 4: Send out by mass mailing
- Open a new email

- Send this email to Youssef including
 * the invitation (word doc)
 * the excel target list
 * an applicable subject

* Note: do not include big/heavy attachments, and only use pictures/logo's when it really adds value.